Privacy Policy

At GMA Educational Academy (“GMA,” “we,” “us,” or “our”), your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website at gma-aspschool.com, register for our after school, homeschool, or summer camp programs, or communicate with us via email, SMS, or phone. This policy applies specifically to GMA Educational Academy at 509 Garnet Ct, Suite 300, Gallatin, TN.

1. Information We Collect

We may collect the following types of information:

• Personal Information: Name, phone number, email address, mailing address, billing information, child’s name, child’s date of birth, school enrolled, allergies and medical conditions, emergency contacts, authorized pickup persons, and other contact details when you register, enroll, contact us, or fill out a form on our website or registration system.
• Payment Information: When you register for camps or pay tuition, payment card details and billing information are collected and processed by our payment provider, Stripe. We do not store full payment card numbers on our servers.
• Usage Data: Information about how you use our website, including IP address, browser type, pages visited, referring URLs, and time spent on our site.
• Communication Data: Information shared with us through SMS, phone calls, emails, live chat, or online forms.
• Enrollment & Scheduling Data: Application details, weeks selected, program preferences, attendance records, and registration history collected through our online enrollment system.

2. How We Use Your Information

We use your information to:

• Provide, operate, and improve our after school, homeschool, and summer camp programs
• Respond to inquiries submitted through our website, phone, or email
• Schedule consultations, assessments, and program enrollment
• Send promotional messages, newsletters, special offers, and program updates via email and SMS
• Follow up on consultation bookings, enrollment inquiries, and program renewals
• Process payments and manage your account
• Send automated communications including registration confirmations, reminders, attendance notifications, and review requests
• Respond to medical or safety incidents involving your child while in our care
• Analyze website traffic and usage patterns to improve our services
• Comply with legal and regulatory obligations

3. Third-Party Service Providers

We do not sell your personal data. We may share your information with trusted third-party service providers who help us operate our business, including:

• Payment processor (Stripe): for secure online payment processing for camp registration, tuition, and any other paid services. See section 4 for details.
• CRM and marketing platform: for scheduling, lead management, email marketing, SMS communications, and automated workflows
• Curriculum providers: for delivering homeschool academic content and issuing transcripts (homeschool families only)
• Website hosting provider: for website hosting and performance
• Analytics providers: for website usage analysis
• Automation tools: for connecting systems that manage your enrollment and communications

All third-party partners are required to protect your data and use it only for the purposes for which it was shared.

We will never sell, rent, or share your phone number or SMS opt-in consent with third parties or affiliates for marketing or promotional purposes. Your SMS consent information is used solely to send you messages from GMA Educational Academy as described in this policy. Third-party service providers who process SMS messages on our behalf are prohibited from using your information for their own marketing purposes.

4. Payment Processing & Stripe

We use Stripe for online payments, including camp registration, tuition, and any other paid services. Stripe may collect personal data including via cookies and similar technologies. The personal data Stripe collects may include transactional data and identifying information about devices that connect to its services. Stripe uses this information to operate and improve the services it provides to us, including for fraud detection, loss prevention, authentication, and analytics related to the performance of its services.

When you make a payment, your payment card details are submitted directly to Stripe and are not stored on our servers. Stripe processes this data in the United States and may transfer data internationally. You can learn more about Stripe and read its privacy policy at https://stripe.com/privacy.

If you choose to pay using a Buy Now, Pay Later (BNPL) provider such as Klarna or Affirm at checkout, your information will also be shared with that provider, who will conduct a separate credit decision and manage your installment plan directly. GMA receives the full payment amount at the time of your transaction; you repay the BNPL provider on the schedule you agree to with them. Each BNPL provider has its own privacy policy that governs how it uses your information.

5. Email and SMS Communications

By providing your email address or phone number and checking the consent checkbox on our forms, you may receive:

• Registration confirmations and program reminders
• Follow-up messages after consultations or enrollment inquiries
• Promotional emails about programs, events, and special offers
• SMS messages including reminders, updates, and informational content
• Automated email sequences related to your enrollment status
• Time-sensitive notifications about your child (pickup changes, illness, weather closures)

Message frequency varies. Message and data rates may apply. You may opt out of SMS messages at any time by replying STOP to any text message. Reply HELP for assistance. You may opt out of promotional email messages at any time by following the unsubscribe instructions in those messages or contacting us directly. Opting out of SMS will not affect your ability to receive email communications, and vice versa. Transactional messages (registration confirmations, billing notices, urgent notifications about your child) may still be sent as necessary to manage your account.

SMS consent is not a condition of purchase. You are not required to consent to receive text messages in order to register a child or enroll at GMA Educational Academy.

6. Phone Communications

By providing your phone number through our website, registration system, or in person, you consent to receive phone calls from GMA Educational Academy and our staff regarding your inquiry, enrollment, child’s attendance, or account. Calls may be made for follow-up on consultation bookings, enrollment discussions, attendance issues, billing questions, or urgent matters involving your child.

7. Your Rights and Choices

You have the right to:

• Opt out of promotional email communications by clicking “unsubscribe” in any email
• Opt out of SMS messages by replying STOP to any text message
• Reply HELP to any SMS message for assistance
• Request access to the personal data we hold about you or your child
• Request correction or update of your personal information
• Request deletion of your personal data (subject to legal, financial, and contractual obligations)

To exercise any of these rights, contact us at info@gmagallatin.com or call (731) 324-3850.

8. Data Security

We take reasonable technical and organizational precautions to protect your personal data from unauthorized access, disclosure, alteration, or misuse. Payment information is processed through Stripe’s PCI-DSS compliant infrastructure and is not stored on our servers. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

9. International Data Transfers

Some of our service providers, including Stripe, are based in the United States and may process data internationally. By using our website and services, you understand that your information may be transferred to, processed, and stored in the United States. Stripe maintains appropriate data transfer mechanisms in compliance with applicable privacy laws.

10. Cookies and Tracking

Our website may use cookies and similar tracking technologies to analyze traffic, remember preferences, and improve your experience. You can control cookie settings through your browser. Third-party tools such as analytics, payment processors (Stripe), and chat widgets may also set cookies on our site.

11. Children’s Privacy

Our website is not directed to individuals under the age of 13. We do not knowingly collect personal information directly from children under 13 without parental consent. Parents and guardians who enroll children in our programs provide information on their behalf. Once enrolled, we collect information about the child (such as attendance, photos, behavior notes) as necessary to provide our services. Parents may request access to or deletion of this information at any time, subject to our recordkeeping obligations.

12. Photo and Video Use

Per the parent agreement and program enrollment forms, GMA Educational Academy may use photos and videos taken during academy-related classes, events, camps, and activities for promotional and advertising purposes, including on our website, social media, and marketing materials. If you would like specific media of your child removed, please contact us — we will make our best effort to accommodate your request.

13. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date at the top of this page. We encourage you to review this policy periodically.

14. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your data, please contact us: